How I Track my Poetry Submissions

I’ve had a couple of new acceptances in the last couple of days – another acceptance for Green Ink Poetry, and a poem in the first edition of Acropolis Journal. Both are online magazines. I’ll share both when they go live, though one is pretty dark – to put it mildly – and will need a trigger warning.

I thought I would use this as an opportunity to share how I track my poetry submissions – it would be great to see what systems other writers use. If you are a writer then let me know what works for you!

I’m submitting on a weekly basis and plan to carry on doing so – with a new collection potentially happening next year it’s fairly important to do so. It’s also great to read the work of other poets and discover new voices that are worth following and looking out for.

It’s also important to read each magazine before submitting anyway – in some cases I’ve felt that the publication isn’t right for my writing, or only potentially suitable for certain poems / styles – Green Ink Poetry for example tends to focus on shorter form poems. I hadn’t picked up on this the first time I sent in a submission, but had realised this by the next time since I actually read the magazine properly! The poem that was successful was one that I sent in specifically because of this.

I’ve also learnt the importance of tracking what you send out – firstly to avoid duplications (some magazines accept simultaneous submissions, some don’t), and also to avoid sending something to the same publication twice, which I almost did today when submitting to Little Stone Magazine. But luckily I had been keeping a record. Here’s a screenshot showing some of this year’s submissions. The greyed out bold entries are successes, the greyed crossed out italicised poems are rejections, and the other ones are active poems.

The magazines are a mix of print and online, brand new and well established publications, that will get anything from a couple of hundred to several thousand submissions per issue. I am absolutely delighted with every acceptance. Every publisher is trying to build credibility and their own magazine presence, so for them to accept one of my poems is a big deal.

I keep a summary of where I am over the course of the year in terms of acceptances / submissions etc. I’m not tracking percentages … yet!

Alongside this list I have a spreadsheet that I use – poems are organised in columns – waiting to be sent out, submitted or published. If submitted I have a 6 month ‘nudge’ date / date when available when I get back to the editors to chase an update, though the vast majority get back to me very quickly – I’ve had rejections within 48 hours on a couple of occasions! If I don’t hear back then the poem is moved back to the available list

You’ll see that the poem titles are in some cases in colour. I do this in order to track how often a poem has been sent out. After all, if it’s been rejected a lot of times maybe it just isn’t good enough? Whilst you can’t see it here, some recent acceptances have been for poems that have been submitted four or five times before. Sometimes it is simply a case of finding the right home for that particular poem.

A couple of other pointers;

If the poem in the published column is in bold it has been accepted by a publication that I haven’t had work in before.

If the poem is in italics and pale blue, it is a previously published poem that has found a new home in a magazine or on a website that accepts work that has appeared elsewhere before.

So what do you think? How do you track your poetry submissions? I’d love to find out!

I’ll finish this post with a link to each of the three magazines mentioned in this post;

Green Ink Poetry – https://www.greeninkpoetry.co.uk

Acropolis Journal – https://acropolisjournaluk.wixsite.com/acropolisjournal

Little Stone Magazine – https://www.littlestonejournal.co.uk

Have a look – there might still be time to submit for the next issue 🙂